Planning Commission

   

The meeting was called to order by Chairman Heidt at 7:30 p.m. A quorum was present.

 

PRESENT

 

Chairman John Heidt; Commissioners David Ebert, Gary Goodenow, Craig Johnston, Timothy Juidici, Christopher Nicol, Bill Serchak

 

ABSENT

 

Commissioners Kathy Amerman, Karen Worrell

 

ALSO PRESENT

 

Zoning Administrator, Randy Sapelak; DDA Director, Ann Barnette; Planning Consultant, Nickolas Lomako

 

UNFINISHED BUSINESS

 

SP-10-07, Russo, 16-11-105-013, 219 E. Commerce, Proposed Rental/Banquet Center

 

Dan and Kim Russo, 2525 W. Buno, the applicants, and Craig MacDonell, with MacDonell Associates Architects, 312 E. Liberty, were present to answer any questions from the Commissioners.

 

Mr. Lomako hi-lighted the significant changes from the previously submitted site plan from his review letter dated 10/27/10 (on file at Village office).

 

The Commissioners, Mr. & Mrs. Russo, Mr. MacDonell and Mr. Lomako went through each of the outstanding items from the review letter.

 

The Commissioners agree that even though there may be some time overlap between the lower level office uses and the main floor banquet center, it would be unlikely based upon the characteristic of the proposed uses that “peak” uses would occur at the same time. The banquet hall seating capacity has been reduced to 144 occupants therefore the amount of on-street parking requirement has also been reduced.

 

Mr. Lomako informed the Commissioners that a he verified with Village Manager, Arthur Shufflebarger that a contract between the Village and the applicant for the use of on-street parking is in the process of being implemented.

 

Ms. Barnette stated that Mr. Shufflebarger has given verbal agreement of the contract with the stipulation that it will expire 1/1/2011.

 

Chairman Heidt acknowledged a letter received 11/1/10 (on file at Village office), from adjoining property owner, John Gatti, 524 Hickory, who indicated that he would be constructing a privacy fence along the eastern property line in Spring 2011.

 

Planning Commission agreed that the parking lot should be illuminated.

 

Chairman Heidt acknowledged the letter received from Mr. Sapelak dated 10/20/10 (on file at Village office), in which Mr. Sapelak indicates that the current storm sewer located at the southeast corner of the intersection of E. Commerce and Hickory is sufficient. However, the letter stated that the tenant or landlord will need to repair two raised sections of sidewalk that run parallel to Hickory Street.

 

PC-10-54 Goodenow moved, Ebert seconded, to give conditional approval to SP-10-07, proposed rental banquet center at the 219 E. Commerce, subject to the conditions of the Wade Trim letter dated 10/27/10.

1. Planning Commission has found in accordance with Sec. 94-339 (6) that the parking peak time is not an issue.

2. The final resolution between administration and the applicant for off-site parking is to be reached by 1/1/11. A temporary agreement has been approved by administration for parking in the interim.

3. Planning Commission waives the screening requirement on the north in accordance to Sec. 94-353.

4. The screening on the east is to be repaired, sidewalk repairs are necessary on Hickory in accordance with Sec. 94-340.

5. Lighting in the parking lot is to be augmented in accordance with Sec. 94-340 and 94-356, primarily in the southeast corner. Final lighting subject to administration approval.

6. Per Sec. 94-355, the site plan is to have a note indicating that the caterers are responsible for trash removal after an event at the banquet center.

7. A revised site plan should include the proposed seating capacity to be 144.

8. The “parking requirements” calculation on Sheet CS-001 should be revised.

9. The parking lot square footage note on Sheet AS-200 should be corrected on a revised site plan based upon asphalt paving to be removed and replaced with landscaping.

 

DISCUSSION

 

Chairman Heidt stated that the letter from the property owner to the north should be acknowledged.

 

PC-10-55 Goodenow moved, Ebert seconded, to amend PC-10-54, item 3 to read “Planning Commission waives the screening requirement on the north in accordance to Sec. 94-353, in anticipation of the joint property owner committing to installing a screen wall by June of 2011 as indicated in the letter received”.

 

DISCUSSION

 

Chairman Heidt also suggested that the motion include that the lighting is to be timed off 60 minutes after an event is over.

 

PC-10-56 Johnston moved, Serchak seconded, to amend PC-10-54, item 5, to read “Lighting in the parking lot is to be augmented in accordance with Sec. 94-340 and 94-356, primarily in the southeast corner. The lighting is to be timed off 60 minutes after an event is over, final lighting subject to administrative approval”.

 

PC-10-55 Motion CARRIED

 

PC-10-56 Motion CARRIED

 

PC-10-54 Motion CARRIED

 

ADJOURN

 

The meeting adjourned at 8:10 p.m.

 

Nancy Scott, CMC

Milford Village Deputy Clerk