Council Minutes

REGULAR COUNCIL MEETING

MILFORD CIVIC CENTER

 

President Rusas called the meeting to order in the Milford Civic Center at 7:30 p.m. President Rusas led the Pledge of Allegiance.

 

PRESENT President Theresa Rusas; Councilmembers Jerry Aubry, Jennifer Frankford, Michael Glagola, Elizabeth Heer, Kevin Ziegler

 

ABSENT James Kovach

 

ALSO PRESENT Wayne Walli, Chief, P.D.; Phyllis Motley, Water Board; Jennifer Elowsky, Legal Counsel; Arthur Shufflebarger, Village Manager

 

APPROVE CONSENT AGENDA

 

CM-04-050-10 Heer moved, Glagola seconded, to approve the April 5, 2010, consent agenda. Motion CARRIED.

 

Minutes of the Regular Council Meeting of March 15, 2010

 

Council Approval Direct Debits

 

Council Approval Payroll 3/17/2010

 

 

Adopt Tree City Resolution, No 010-001

 

General	$ 89,758.05
Major Street Fund	2,259.05
Local Street Fund	969.06
Police Fund	8,908.03
Parking Fund	197.10
Downtown Development Authority	144,970.29
Senior Citizen Transportation	1,730.08
Water/Wastewater Fund	80,981.57
Escrow Fund	12,316.50
Total	$342,090.26

 

APPROVE REGULAR AGENDA

 

CM-04-051-10 Heer moved, Glagola seconded, to approve the April 5, 2010, agenda as presented. Motion CARRIED.

 

UNFINISHED BUSINESS

 

Adopt Ordinance Amendment 231-145, Section 82-68, Delinquent Bills

 

CM-04-052-10 Heer moved, Glagola seconded to adopt Ordinance Amendment 231-145, Section 82-68, Delinquent Water Bills. Motion CARRIED.

 

NEW BUSINESS

 

 

Norman Werner, 641 Union, representing the Milford Historical Society Board of Directors, spoke to Council regarding the reduction of in-kind donations for parades and festivals. The MHS was requesting the in-kind donation be reconsidered for this year’s Independence Day parade.

 

CM-04-053-10 Glagola moved, Ziegler seconded to waive in-kind donation decision for the Independence Day Parade this year. Motion CARRIED.

 

Glagola stated he met with the Police Dept. and they came up with a plan to reduce the number of officers working on the parades, which would save a considerable amount. He also mentioned for consideration having the parade end at Water St. instead of going to Huron St.

 

Discussion continued on ways to cut costs and the need to find other methods of funding. Mr. Werner stated they have approached some potential sponsors, but there was nothing available this late in the year. Frankford gave ideas for increasing their budget and possible fund raisers.

 

Adopting guidelines for parades was recommended, such as candy distribution, would ease in clean-up costs.

 

Jim Crane, Community Relations Committee with the Milford Masonic Lodge, stated they would donate $250 toward the Historical Society parade.

 

 

Suzanne Grebe, HOT Team fundraising committee, gave Council an overview of the planned triathlon. The event would be the same as last year’s event. She stated DPS and Police assistance was not required.

 

Frankford requested Ms. Grebe coordinate with Prospect Hill/Kroger use of the parking lot. Ms. Grebe stated they did not think they would require use of this parking lot.

 

CM-04-054-10 Glagola moved, Heer seconded to approve the request of H.V.S HOT Robotics Team to hold “Stay Dry Tri” triathlon on Sunday, October 3, 2010, from 10:00 a.m. to 3:00 p.m. A certificate of insurance listing the Village of Milford as additional insured to be provided prior to the event. Motion CARRIED.

 

Approve Environmental Recycling Group Proposal for HHWD, May 15, 2010

 

Mr. Shufflebarger stated the base fee was the same as last year. Quotes for disposal of materials may vary.

 

CM-04-055-10 Glagola moved, Ziegler seconded to waive the bidding process as this service is provided by intergovernmental agreement with Milford Township, and approve the proposal from Environmental Recycling Group for the Household Hazardous Waste Collection Day event. Motion CARRIED.

 

Council agreed to discuss at the budget sessions the possibility of providing this service every other year instead of every year.

 

Rescind Employee Computer Purchase Program

 

This program allows employees to purchase computers through the Village using payroll deductions for repayment. Mr. Shufflebarger stated this has been successful, however in order to cut upfront costs, he was recommending discontinuing the program.

 

Council felt it was a nice perk for the employees and it did not cost the Village anything. They opted to continue with the program. No action was taken.

 

Amend Sewer Repair Contract

 

Mr. Shufflebarger stated the current sanitary sewer lining project was contracted based on 2006 TV monitoring of the sewer lines. Present day work is showing additional repairs that should be done. Mr. Shufflebarger stated it would beneficial to do these other small repairs while the contractor is doing the relining/repair work. He is asking for additional funding, which would come out of the Sewer capital fund, to perform these additional repairs.

 

CM-04-056-10 Glagola moved, Ziegler seconded to authorize up to an additional $30,000 to the existing contracts for additional sanitary sewer rehabilitation, sanitary sewer manhole repair and on-site inspection. Motion CARRIED.

 

EXECUTIVE SESSION

 

CM-04-057-10 Glagola moved, Ziegler seconded, to go into Executive Session at 8:12 p.m.

 

Roll Call Vote:

Ayes: Rusas, Glagola, Frankford, Ziegler, Heer, Aubry

Nayes: None

bsent: Kovach

Motion CARRIED.

 

CM-04-058-10 Heer moved, Glagola seconded, to close the Executive Session at 8:30 p.m. Motion CARRIED.

 

 

Mr. Shufflebarger gave a brief summary of the tentative police/dispatch agreement dated March 24, 2010, which includes foregoing of wage increases for 2010, participation in health insurance, deletion of uniform and education reimbursement, and five percent decrease of wages for dispatch employees.

 

CM-04-059-10 Glagola moved, Heer seconded, to approve the tentative Police/Dispatch agreement as presented. Motion CARRIED.

 

 

As a result of the Joint Police Millage Committee, a recommendation to place on the ballot of 0.8 mills was decided. Mr. Shufflebarger stated this was based on a 13 ½ percent cut in tax revenue and General Motors success in a tax reduction of 40 percent. The millage will run concurrently with the existing police millage to expire in 2017.

 

CM-04-060-10 Glagola moved, Ziegler seconded to adopt the 0.8 millage increase to run with the current police millage to expire in 2017. Motion CARRIED.

 

CM-04-061-10 Glagola moved, Ziegler seconded to request the attorney to prepare a resolution for the Township to support the proposed 0.8 mills. Motion CARRIED.

 

 

CM-04-062-10 Glagola moved, Ziegler seconded to request the Milford Township Board of Trustees approve proposed ballot language in support of Police Department millage in the August primary. Motion CARRIED.

 

CALL TO THE PUBLIC

 

Rusas asked if there was anyone who wished to address Council on an item that was not on the agenda.

 

Anthony Raimondo, 638 N. Main, inquired whether the Council was accepting applications for the Manager position.

 

President Rusas stated Council was not currently seeking a new Manager.

 

MANAGER’S REPORT

 

Budget Sessions

 

The Manager reminded Council of the Budget Sessions being held on April 7, 14, and 21, 2010.

 

 

Mr. Shufflebarger commented that the Police Department may participate in a DEA program if the Police millage passes in August.

 

COUNCILMEMBERS REMARKS

 

Aubry stated he attended a meeting at Johnson Elementary where Superintendent Jackie Johnston spoke. She indicated she would be meeting with the Village and Police Department to discuss the current speed limit on GM Road in front of the school. Aubry requested Council be notified when this meeting takes place.

 

Aubry also stated it was mentioned at the school meeting that Oak Valley and White Lake Middle Schools were not on the list of schools to be closed. This left Highland and Muir Middle Schools. He felt it important for the Village to start taking a stand now.

 

ADJOURN

 

The meeting was adjourned at 8:45 p.m.

 

Deborah S. Frazer, Clerk

Village of Milford