REGULAR COUNCIL MEETING
MILFORD CIVIC CENTER
President Rusas called the meeting to order in the Milford Civic Center at 7:30 p.m. President Rusas led the Pledge of Allegiance.
PRESENT President Theresa Rusas; Councilmembers Jerry Aubry, Jennifer Frankford, Michael Glagola, Elizabeth Heer, Kevin Ziegler
ABSENT James Kovach
ALSO PRESENT Wayne Walli, Chief, P.D.; Phyllis Motley, Water Board; Jennifer Elowsky, Legal Counsel; Arthur Shufflebarger, Village Manager
APPROVE CONSENT AGENDA
CM-04-050-10 Heer moved, Glagola seconded, to approve the April 5, 2010, consent agenda. Motion CARRIED.
Minutes of the Regular Council Meeting of March 15, 2010
Council Approval Direct Debits
Council Approval Payroll 3/17/2010
Council Approval Payroll 3/31/2010
Adopt Tree City Resolution, No 010-001
Transfers and Disbursements
|Major Street Fund
|Local Street Fund
|Downtown Development Authority
|Senior Citizen Transportation
APPROVE REGULAR AGENDA
CM-04-051-10 Heer moved, Glagola seconded, to approve the April 5, 2010, agenda as presented. Motion CARRIED.
Adopt Ordinance Amendment 231-145, Section 82-68, Delinquent Bills
CM-04-052-10 Heer moved, Glagola seconded to adopt Ordinance Amendment 231-145, Section 82-68, Delinquent Water Bills. Motion CARRIED.
Consideration of Historical Society In-Kind Donation
Norman Werner, 641 Union, representing the Milford Historical Society Board of Directors, spoke to Council regarding the reduction of in-kind donations for parades and festivals. The MHS was requesting the in-kind donation be reconsidered for this year’s Independence Day parade.
CM-04-053-10 Glagola moved, Ziegler seconded to waive in-kind donation decision for the Independence Day Parade this year. Motion CARRIED.
Glagola stated he met with the Police Dept. and they came up with a plan to reduce the number of officers working on the parades, which would save a considerable amount. He also mentioned for consideration having the parade end at Water St. instead of going to Huron St.
Discussion continued on ways to cut costs and the need to find other methods of funding. Mr. Werner stated they have approached some potential sponsors, but there was nothing available this late in the year. Frankford gave ideas for increasing their budget and possible fund raisers.
Adopting guidelines for parades was recommended, such as candy distribution, would ease in clean-up costs.
Jim Crane, Community Relations Committee with the Milford Masonic Lodge, stated they would donate $250 toward the Historical Society parade.
Approve Huron Valley School HOT Team Request for Triathlon, October 2010
Suzanne Grebe, HOT Team fundraising committee, gave Council an overview of the planned triathlon. The event would be the same as last year’s event. She stated DPS and Police assistance was not required.
Frankford requested Ms. Grebe coordinate with Prospect Hill/Kroger use of the parking lot. Ms. Grebe stated they did not think they would require use of this parking lot.
CM-04-054-10 Glagola moved, Heer seconded to approve the request of H.V.S HOT Robotics Team to hold “Stay Dry Tri” triathlon on Sunday, October 3, 2010, from 10:00 a.m. to 3:00 p.m. A certificate of insurance listing the Village of Milford as additional insured to be provided prior to the event. Motion CARRIED.
Approve Environmental Recycling Group Proposal for HHWD, May 15, 2010
Mr. Shufflebarger stated the base fee was the same as last year. Quotes for disposal of materials may vary.
CM-04-055-10 Glagola moved, Ziegler seconded to waive the bidding process as this service is provided by intergovernmental agreement with Milford Township, and approve the proposal from Environmental Recycling Group for the Household Hazardous Waste Collection Day event. Motion CARRIED.
Council agreed to discuss at the budget sessions the possibility of providing this service every other year instead of every year.
Rescind Employee Computer Purchase Program
This program allows employees to purchase computers through the Village using payroll deductions for repayment. Mr. Shufflebarger stated this has been successful, however in order to cut upfront costs, he was recommending discontinuing the program.
Council felt it was a nice perk for the employees and it did not cost the Village anything. They opted to continue with the program. No action was taken.
Amend Sewer Repair Contract
Mr. Shufflebarger stated the current sanitary sewer lining project was contracted based on 2006 TV monitoring of the sewer lines. Present day work is showing additional repairs that should be done. Mr. Shufflebarger stated it would beneficial to do these other small repairs while the contractor is doing the relining/repair work. He is asking for additional funding, which would come out of the Sewer capital fund, to perform these additional repairs.
CM-04-056-10 Glagola moved, Ziegler seconded to authorize up to an additional $30,000 to the existing contracts for additional sanitary sewer rehabilitation, sanitary sewer manhole repair and on-site inspection. Motion CARRIED.
CM-04-057-10 Glagola moved, Ziegler seconded, to go into Executive Session at 8:12 p.m.
Roll Call Vote:
Ayes: Rusas, Glagola, Frankford, Ziegler, Heer, Aubry
CM-04-058-10 Heer moved, Glagola seconded, to close the Executive Session at 8:30 p.m. Motion CARRIED.
Approve Tentative Police Agreement
Mr. Shufflebarger gave a brief summary of the tentative police/dispatch agreement dated March 24, 2010, which includes foregoing of wage increases for 2010, participation in health insurance, deletion of uniform and education reimbursement, and five percent decrease of wages for dispatch employees.
CM-04-059-10 Glagola moved, Heer seconded, to approve the tentative Police/Dispatch agreement as presented. Motion CARRIED.
Approve Millage Rate for Ballot Proposal
As a result of the Joint Police Millage Committee, a recommendation to place on the ballot of 0.8 mills was decided. Mr. Shufflebarger stated this was based on a 13 ˝ percent cut in tax revenue and General Motors success in a tax reduction of 40 percent. The millage will run concurrently with the existing police millage to expire in 2017.
CM-04-060-10 Glagola moved, Ziegler seconded to adopt the 0.8 millage increase to run with the current police millage to expire in 2017. Motion CARRIED.
CM-04-061-10 Glagola moved, Ziegler seconded to request the attorney to prepare a resolution for the Township to support the proposed 0.8 mills. Motion CARRIED.
Request Placement of Proposal on Primary Ballot
CM-04-062-10 Glagola moved, Ziegler seconded to request the Milford Township Board of Trustees approve proposed ballot language in support of Police Department millage in the August primary. Motion CARRIED.
CALL TO THE PUBLIC
Rusas asked if there was anyone who wished to address Council on an item that was not on the agenda.
Anthony Raimondo, 638 N. Main, inquired whether the Council was accepting applications for the Manager position.
President Rusas stated Council was not currently seeking a new Manager.
The Manager reminded Council of the Budget Sessions being held on April 7, 14, and 21, 2010.
Mr. Shufflebarger commented that the Police Department may participate in a DEA program if the Police millage passes in August.
Aubry stated he attended a meeting at Johnson Elementary where Superintendent Jackie Johnston spoke. She indicated she would be meeting with the Village and Police Department to discuss the current speed limit on GM Road in front of the school. Aubry requested Council be notified when this meeting takes place.
Aubry also stated it was mentioned at the school meeting that Oak Valley and White Lake Middle Schools were not on the list of schools to be closed. This left Highland and Muir Middle Schools. He felt it important for the Village to start taking a stand now.
The meeting was adjourned at 8:45 p.m.
Deborah S. Frazer, Clerk
Village of Milford