REGULAR COUNCIL MEETING
MILFORD CIVIC CENTER
President Rusas called the meeting to order in the Milford Civic Center at 7:30 p.m. President Rusas led the Pledge of Allegiance.
PRESENT President Theresa Rusas, Councilmembers Jerry Aubry, Jennifer Frankford, Elizabeth Heer, James Kovach (7:32 pm)
ABSENT Councilmembers Michael Glagola and Kevin Ziegler
ALSO PRESENT Becky Jacques, Village Treasurer; Robert Calley, DPS Director; Phyllis Motley, Water Board; Tom Connelly, Legal Counsel; Arthur Shufflebarger, Village Manager
APPROVE CONSENT AGENDA
CM-11-184-09 Heer moved, Aubry seconded, to approve the November 16, 2009, consent agenda. Motion CARRIED.
Council Approval Direct Debits
Council Approval Payroll 11/10/2009
Council Approval of Donation, Community Choice Credit Union
Transfers and Disbursements
| General |
$ 64,859.53 |
| Major Street Fund |
1,474.88 |
| Local Street Fund |
614.67 |
| Police Fund |
8,991.72 |
| Downtown Development Authority |
744.66 |
| Forfeiture Fund |
119.97 |
| Senior Citizens |
3,185.29 |
| Water/Wastewater Fund |
69,318.88 |
| Escrow Fund |
2,527.00 |
| Total |
$151,836.60 |
APPROVE REGULAR AGENDA
CM-11-185-09 Heer moved, Aubry seconded, to approve the November 16, 2009, agenda as presented. Motion CARRIED.
PUBLIC HEARING
Consider 2010 CDBG Allocations
CM-11-186-09 Heer moved, Aubry seconded, to open the Public hearing at 7:31 p.m. to consider 2010 CDBG Allocations. Motion CARRIED.
Mr. Shufflebarger gave a brief summary on what CDBG funds can be spent on. He also recommended the Village continue to support Haven, Ride with Pride and use funds for sidewalk repairs. We have 2009 CDBG funds allocated for sidewalks also. This would give two years worth to put toward sidewalks.
Harley Maxwell, 211 Peters Rd., asked if sidewalk gaps could be filled along W. Huron St. now that Peters Road Bridge is open and there is more traffic. Mr. Shufflebarger stated the CDBG funds could not be used in that area because it is not considered low-to-moderate income.
CM-11-187-09 Heer moved, Aubry seconded to close the Public Hearing at 7:35 p.m. Motion CARRIED.
NEW BUSINESS
Adopt Resolution 09-012 to Approve 2010 CDBG Allocations
CM-11-188-09 Heer moved, Frankford seconded to adopt Resolution No. 09-012 for PY 2010 CDBG Allocations totaling $18,379 and authorize the Council President to sign the subrecipient agreement. Motion CARRIED.
WHEREAS, Oakland County is preparing an Annual Action Plan to meet application requirements for the Community Development Block Grant (CDBG) program, and other Community Planning and Development (CPD) programs, and
WHEREAS, Oakland County has requested CDBG-eligible projects from participation communities for inclusion in the Action Plan, and
WHEREAS, the Village of Milford has duly advertised a public hearing on November 16, 2009 for the purpose of receiving public comments regarding the proposed use of PY 2010 Community Development Block Grant funds (CDBG) in the approximate amount of $18,379 and;
WHEREAS, the Village of Milford found that the following projects meet the federal objectives of the CDBG program and are prioritized by the community as high priority need.
| Account Number |
Project Name |
Amount |
| 172160-732011 |
Transportation Service |
$ 2,757 |
| 172160-730137 |
Battered & Abused Spouses |
$ 2,757 |
| 172170-731745 |
Sidewalk Improvements |
$12,865 |
NOW THEREFORE BE IT RESOLVED, that the Village of Milford CDBG application is hereby authorized to be submitted to Oakland County for inclusion in Oakland County’s Annual Action Plan to the U.S. Department of Housing and Urban Development, and that the Milford Village Council President is hereby authorized to execute all documents, agreements, or contracts which result from this application to Oakland County.
Consider Parks and Recreation Fundraiser
Paul Ostin, representative from Leelanau Coffee, proposed to Council the sale of coffee with an ongoing donation from each bag going to the Village’s Park and Recreation fund. He presented Council with examples of what the bags would look like and stated Kroger was interested in selling the coffee. Council felt this was an excellent way to raise funds and appreciated the offer. Money donated would be used for Village Parks and Recreation which included the Milford Trail.
CM-11-189-09 Heer moved, Aubry seconded to approve the request to mention the monthly donation concept on the advertising and package and accept the donation of funds generated by “Milford Coffee” sales. Motion CARRIED.
Consider Parking Waiver, 303 N. Main
CM-11-190-09 Kovach moved, Heer seconded to approve the 3 space exception and allow the owner of 301-303 N. Main to pay $1,500.00 into the special parking district fund as allowed per Art. XII, Sec. 94-342 (c). Motion CARRIED.
Approve Expenditure to Repair Well No. 1
Mr. Shufflebarger stated repairs are needed on Municipal Well No. 1 in Central Park. The original emergency repair planned will not work due to a bowing in the pipe. Mr. Shufflebarger stated to Council the five different options available to fix the well. This included: going with original plan (which was not recommended); dig down 15 feet and straighten casing; install a smaller diameter casing; create a new “off-set” well; or develop a new water well in Hubbell Pond Park.
Creating a new “off-set” well was recommended, with a bore analysis to test aquifer depth for maximum water production, at a cost of approximately $60,000. Mr. Shufflebarger stated he contacted the environmental consultant, and confirmed this bore analysis should be done.
Mr. Stinson, Peerless Midwest, was present to answer questions from Council. He stated it would take approximately three weeks to install the off-set well, once MDEQ has given approval for well placement.
Mr. Shufflebarger felt this was enough of an emergency to not go out for bids. Mr. Calley stated he has received quotes from four major well drillers. The quotes received were comparable to Peerless’ price.
The cost to abandon the old well would be approximately $3,500; Mr. Stinson stated there was no rush to do this. Funding for this project would come from Water/Sewer Capital Fund.
CM-11-191-09 Kovach moved, Heer seconded to approve option #4 from Peerless Midwest quote dated 11/16/09, including the test bore evaluation via sieve analysis, at a cost of $60,456. Motion CARRIED.
If more than 120’ depth is needed, which Mr. Stinson doubted, they would come back for approval. Mr. Stinson stated this was one of the reasons for the test bore.
CALL TO THE PUBLIC
Rusas asked if there was anyone who wished to address Council on an item that was not on the agenda.
Jim Crane, 222 Clinton, spoke on behalf of the Lee Home. He updated Council on what the Planning Commission did at their last meeting regarding the cultural arts language going in Office district or Business district. He stated his client was not opposed to a cultural arts center, however had concerns with the scope and size. He made recommendations to Council how this could be controlled/downsized.
MANAGER’S REPORT
Mr. Shufflebarger stated the offices would be closed Thursday and Friday, November 26 and 27, 2009 for Thanksgiving.
The Christmas parade will be held Saturday, November 28, at 10:00 a.m.
COUNCILMEMBER REMARKS
Heer stated she will be attending the Legislative Urban Affairs Committee meeting at Michigan Municipal League. She covered the items to be discussed and stated she will report back after the meeting.
Council discussed the second meeting of December scheduled for the 21st and agreed to make a decision at the December 7 meeting whether to change the date.
ADJOURN
The meeting was adjourned at 8:20 p.m.
Deborah S. Frazer, Clerk
Village of Milford | 
